Overview - What is ICEGATE?

Indian Customs Electronic Gateway (ICEGATE) is the name of the public portal operated by the Central Board of Indirect Taxes and Customs (CBIC). The customs office provides e-commerce services to importers, exporters, freight carriers, and other business partners via this website platform. This simplifies the customs agreement process and promotes EXIM business.

Along with the website's services, ICEGATE offers information regarding exporter guidelines and import compliances. It offers a single window for the online submission of paperwork linked to commercial transactions as well as the payment of taxes and customs fees.

More efficient Customs clearance has been made possible by ICEGATE's internal connections to multiple partner agencies, including the RBI, banks, DGFT, Directorate General of Commercial Intelligence and Statistics(DGCIS), the Ministry of Steel, the

Directorate of Valuation, and other partner governmental organizations involved with EXIM trade. All electronic documents/messages handled by the ICEGATE are processed at the Customs level by the Indian Customs EDI System (ICES), which is operational at over 250 Customs ports.

For Indian importers and exporters, the tool is designed to speed up and ease the customs permission procedure. It makes it simple to track goods in actual time by offering a secure and effective location for electronic forms of bills of entry, cargo bills, and other customs-related documentation. Both Indian importers and exporters have to submit their customs documentation electronically with ICEGATE.

What are the services offered by ICEGATE?

Importers, exporters, freight carriers, and other business partners can electronically file documents with the Customs department. The ICEGATE website allows the Customs department to allow exporters and importers in getting shipping bills, bills of entry, and other documents required for the import & export processes. Among the most important services provided are:

• Electronic filing of the Bill of Entry (Import goods declaration)
• IE code status
• Shipping Bills (Export goods declaration)
• e-Payment of Customs Import Duty
• A free-of-cost web-based Common Signer utility for signing all the Customs Documents
• Facility to file online supporting documents through e Sanchit
• End-to-end electronic IGST Refund etc.
• 24X7 helpdesk facility
• Document Tracking status at Customs EDI
• Online verification of DEPB/DES/EPCG licenses
• PAN-based CHA data
• IGST Refund & DBK Status.
• Filing of RoDTEP & RoSCTL

Advantages of ICEGATE Registration

The ICEGATE Portal allows for the computerized filing of both import and export confirmations from you. Using the Portal, Customs can reply to exporters and importers after reviewing shipping bills and bills of entry.

The Customs Department has become more responsible after the implementation of ICEGATE. Additionally, it helped the government in reducing complaints from importers and exporters about delays in cargo delivery.

The following are a few of ICEGATE's important advantages: –

• The service allows users to submit export and import declarations electronically.
• After reviewing Bills of Entry and Shipping Bills, customs can respond to importers and exporters.
• This allows importers and exporters to track and monitor the status of their online documentation.




• ICEGATE( Indian Customs Electronic Commerce / Electronic Data Interchange Gateway) is an e-commerce gate for Indian customs.

Documents required for ICEGATE registration:

• Updated IEC copy with Authorized signatory’s sign and stamp
• A class 3 digital signature is required ( DSC)
• Self-signed copy of Aadhaar card
• Self-signed copy of Voter ID card
• Self-signed copy of Pan card
• Authority Letter - Should be signed by the Applicant and other authorized partner/director signatures to approve the applicant. (This is applicable for partnership firms, private limited companies, and limited liability partnerships[LLP])

Apart from the above-mentioned documents, depending on the category of registration (i.e. customs broker, IEC holder, shipping agent, etc.), you will be required to submit a few additional documents.

Am I eligible for this scheme? – Yes, once the MEIS Scheme is stopped by the Govt. Thereafter, eligible exporters can apply under the new RoDTEP Scheme.

Types of ICEGATE Registrations -

There are 2 types of registration modules i.e. simplified(old) & New version.

In the simplified registration module, users can generate the shipping bill, and bill of entry and also can apply for AD code & IFSC registration. But they can not apply for an incentive scheme application like RoDTEP & RoSCTL. The simplified Registration Module in ICEGATE is designed to register at ICEGATE without the need to upload the Digital Signature Certificate (DSC), PAN verification, document upload to ICEGATE, and approval procedure.

In the New version of registration, it is compulsory to use Class 3 DSC for Icegate Registration. Also, users can apply for all sorts of services i.e. shipping bill generation, bill of supply, incentive scheme application & can do the online payment of bill of entry.

Therefore as the Simplified version is no longer available now we will explain the step-by-step process with screenshots of the new Icegate registration process. And also explain how you can migrate from old simplified registration to new icegate registration.

ICEGATE Registration Process - Step by Step Guide

To engage in electronic customs-related documentation, importers and exporters are required to use ICEGATE. With the launch of the ICEGATE portal, the Customs department has made registration easy and simple.

Step 1 - Visit Home page of Icegate Portal

Visit the Icegate portal at https://www.icegate.gov.in/ and click on the “Login/sign Up” link.

Step 2 - Click on the Old Website Option

Click on the “Old Website” given on the homepage to proceed with icegate registration.

Step 3 - Click on User Login/Signup Option

After clicking on the old website, Click on the “User login/Signup” option on the Homepage of ICEGATE.

Step 4 - Click on the Sign Up Now option

To register on ICEGATE the applicant will have to click on the option of “Sign up now”

Step 5 - Select your ICEGATE ID / Availability of credentials

The applicant needs to provide his/her ICEGATE ID and email id. The id will be of the applicant’s choice. The ICEGATE id should be unique else the page will not accept it.

Step 6 - Enter IEC Number and click on Verify option

After clicking on check availability the next screen will appear to fill up the details as in the image below. Provide essential details and fill out the registration form.

Step 7 - Select Custom Location and click on confirm button

Once all details are filled up in the form, click on Verify to check all IEC details which are mapped to IEC number as shown below:

You have to select the location of the customs ports from the list. You may choose as many ports as you wish to add to your profile.

Step 8 - Fill up the details and attach the DSC.

Once clicked on the “confirm” tab, the page will go to the next step to fill in all the details like name, mobile number, aadhar no & documents. Mobile number and email id should be the same as DGFT registration. For this step, DSC should be connected to upload the documents.

Step 9 – Generation of OTP for authentication

The applicant will receive the OTP on the registered email id for authentication.

Step 10 - Enter a valid OTP to complete the registration

Applicant will receive the confirmation about the registration on his/her registered mail id stating that “your information has been received successfully & you will be intimated by email as soon as your registration approved by the competent authority”.

To get Final confirmation of approval of Icegate Registration please wait for confirmation from ICEGATE, which usually takes two to three working days.

A user ID and password for accessing your profile will be sent to your registered email address after your request has been accepted.

Step 11 - Check Status of Registration

Users can check the status of their submitted documents by logging into the ICEGATE website with their registered ID. To check the status of your registration follow the steps below:

i. Click on “ICEGATE Registration Verification”

ii. Enter “PAN No. & Image Letters” and click on submit to check the status of your ICEGATE registration.

iii. If your registration is active then it will show the below link with details of “ICEGATE ID” & “Registered Since”

iv. It will show the below image if the ICEGATE ID is not active with the definition of “No record found for this PAN number. User is not registered with ICEGATE”.

Step 12 - Who Are We and Why Choose Us?

We at Sairaj International Group, are a team of DGFT & Customs Experts having a rich experience of 10+ Years in Exim Consultancy & International Logistics [Freight Forwarding]. With our vast knowledge and experience in this field, we can help you with all your requirements about ICEGATE registration in a fast & efficient manner.

we are well-equipped to handle the logistics of global trade with efficiency and expertise. Let us handle the logistics while you focus on growing your business. Contact us today to learn more about how we can help you streamline your supply chain and increase your bottom line. We are dedicated to providing efficient and cost-effective logistics services to help our clients.

So do get in touch with us for any of your requirements and our team will be happy to help you.